Value Stream Mapping Analysis: Case Study of Project Report Management in a Coal Mining Company
DOI:
https://doi.org/10.59188/eduvest.v5i11.52027Keywords:
Value Stream Mapping, Lean Management, Project Performance Reporting, Digitalization, PT Borneo BaraAbstract
This research explores the application of Value Stream Mapping (VSM) and Lean Management principles to enhance project performance reporting efficiency at PT Borneo Bara, a coal mining company in South Kalimantan, Indonesia. The coal mining industry faces significant challenges in project management, particularly in maintaining accurate, timely, and standardized reporting systems that are critical for operational decision-making and regulatory compliance. The current manual reporting process at PT Borneo Bara is characterized by inefficiencies, including extended processing times, data inaccuracies, and inconsistent formatting, which collectively hinder effective project monitoring and stakeholder communication. This study employs VSM analysis to systematically identify bottlenecks and waste in the existing reporting workflow. Through comprehensive process mapping and stakeholder interviews, the research identifies key obstacles, including redundant approval processes, manual data entry errors, and lack of standardized templates. A digital reporting system with automated validation and centralized data management is proposed as a solution. Implementation results demonstrate substantial improvements: reporting cycle time decreased from 10.8 days to 5.25 days (a 51.3% reduction), process efficiency increased from 44.1% to 90.5%, and data accuracy improved from low to high levels. These findings validate the effectiveness of VSM and Lean principles in streamlining project report management processes in the mining industry, offering practical implications for operational excellence and digital transformation initiatives.
References
Aka, A., Emuze, F., & Das, D. (2017). Mapping Waste in the Structural Design Process in South African projects. IGLC 2017 - Proceedings of the 25th Annual Conference of the International Group for Lean Construction, July, 475–482. https://doi.org/10.24928/2017/0053
Ali, Propana Okionomus, & Kim, Kyung Nam. (2024). Analysis of Indonesia’s priority selection: Energy transition, energy-related measures, mining governance, and resource transition using the analytic hierarchy process (AHP). Energy for Sustainable Development, 83, 101559.
Amankwah-Amoah, Joseph, Khan, Zaheer, Wood, Geoffrey, & Knight, Gary. (2021). COVID-19 and digitalization: The great acceleration. Journal of Business Research, 136, 602–611.
Andreadis, Eleftherios, Garza-Reyes, Jose Arturo, & Kumar, Vikas. (2017). Towards a conceptual framework for value stream mapping (VSM) implementation: an investigation of managerial factors. International Journal of Production Research, 55(23), 7073–7095.
Avinash, B., & Joseph, George. (2024). Reimagining healthcare supply chains: a systematic review on digital transformation with specific focus on efficiency, transparency and responsiveness. Journal of Health Organization and Management, 38(8), 1255–1279.
Crous, Cornelie, & Marais, Lochner. (2025). Transparency of reporting on tailings storage facilities by the six largest members of the International Council on Mining and Metals. Resources Policy, 111, 105784.
Dako, F., Cobb, R., Verdi, S., Grygorenko, M., Patel, T., Zink, R., & Belden, C. (2018). Use of Value Stream Mapping to Reduce Outpatient CT Scan Wait Times. Journal of the American College of Radiology, 15(1), 82–85. https://doi.org/10.1016/j.jacr.2017.07.003
Indriati, Menik Yuni, Rasi, Raja Zuraidah, Setiaji, Bambang, & Hadiwinata, Sofian Dwi. (2023). Identifying and Eliminating Waste in a Coal Mining Industry: The Value Stream Mapping Analysis. International Journal of Sustainable Construction Engineering and Technology, 14(5), 290–304.
Jahidi, Zahidah, Danuri, Mohd Suhaimi Mohd, & Abd Karim, Saipol Bari. (2024). Regulatory Non-Compliance and Its Limitations Towards Risk Minimisation in the Oil and Gas Industry. Journal Of Project Management Practice (JPMP), 4(1), 42–61.
Komljenovic, Dragan, Loiselle, Georges, & Kumral, Mustafa. (2017). Organization: A new focus on mine safety improvement in a complex operational and business environment. International Journal of Mining Science and Technology, 27(4), 617–625.
Maani, Kambiz. (2016). Multi-stakeholder decision making for complex problems: A systems thinking approach with cases. World Scientific.
Nazir, Munawir, Murdifin, Imaduddin, Putra, AHPK, Hamzah, Nasir, & Murfat, Moch Zulkifli. (2020). Analysis of economic development based on environment resources in the mining sector. Journal of Asian Finance, Economics and Business, 7(6), 133–143.
Pienaar, Donovan. (2018). The impact of production inefficiencies on free cash flow at a producing gold mine, South Africa. University of the Free State.
Sasongko, T. R. N., & Syairuddin, B. (2018). Pengaruh Peran Project Management Office (Pmo) Terhadap Kinerja Proyek Infrastruktur Ketenagalistirkan. Bisma, 12(3), 392. https://doi.org/10.19184/bisma.v12i3.9008
Schwaber, K., & Sutherland, J. (2020). Scrum Guide V7. Agile Metrics: Agile Health Metrics for Predictability, November, 133–152.
Seth, Dinesh, Seth, Nitin, & Dhariwal, Pratik. (2017). Application of value stream mapping (VSM) for lean and cycle time reduction in complex production environments: a case study. Production Planning & Control, 28(5), 398–419.
Shimaponda-Nawa, Mulundumina, Nwaila, Glen T., Zhang, Steven E., & Bourdeau, Julie E. (2023). A framework for measuring the maturity of real-time information management systems (RTIMS) in the mining industry. The Extractive Industries and Society, 16, 101368.
Simamora, G., Toyfur, M. F., & Heni Fitriani. (2023). Identifikasi Waste Proyek Infrastruktur Transmisi Listrik Dengan Value Stream Mapping. JMTS: Jurnal Mitra Teknik Sipil, 6(2), 191–206. https://doi.org/10.24912/jmts.v6i2.21179
Sishi, Mike, & Telukdarie, Arnesh. (2020). Implementation of Industry 4.0 technologies in the mining industry-a case study. International Journal of Mining and Mineral Engineering, 11(1), 1–22.
’ilma Insyifani, I., Raharjo, T., K. Budiardjo, E., & Mahatma, K. (2023). Peningkatan Kematangan Manajemen Proyek menggunakan Kerangka Kerja KPMMM: Studi Kasus Perusahaan Konsultan Teknologi Informasi PQR. Technomedia Journal, 8(1SP), 57–71. https://doi.org/10.33050/tmj.v8i1sp.2005
Zidane, Youcef J. T., & Olsson, Nils O. E. (2017). Defining project efficiency, effectiveness and efficacy. International Journal of Managing Projects in Business, 10(3), 621–641.
Downloads
Published
How to Cite
Issue
Section
License
Copyright (c) 2025 Bagus Hariyanto Pangestu, Mulyana Mulyana
This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.
