How to cite:

Denish M Chandra, Dikky Setiawan, Muhammad Saka Tauladani,

Muhammad Al Faraby and Harnan Malik Abdullah. (2021).

Production Tracking and Management for SMEs. Journal Eduvest.

1(10): 1122-1128

E-ISSN:

2775-3727

Published by:

https://greenpublisher.id/

Eduvest – Journal of Universal Studies

Volume 1 Number 10, October 2021

p- ISSN 2775-3735 e-ISSN 2775-3727

PRODUCTION TRACKING AND MANAGEMENTFOR SMEs

Denish M Chandra, Dikky Setiawan, Muhammad Saka Tauladani,

Muhammad Al Faraby and Harnan Malik Abdullah

Brawijaya University

Email: [email protected], setyawandicky8[email protected],

[email protected], alfarobi695@gmail.com and

[email protected]

ARTICLE INFO ABSTRACT

Received:

September, 26

2021

Revised:

October, 14

2021

Approved:

October, 15

2021

The problems experienced by Jazzy Souvenir SMEs are in the

form of obstacles in monitoring the souvenir production process

and difficulties in calculating the number of souvenirs that have

been completed. The purpose of this study was to determine the

method of designing PROTIM (Production Tracking and

Management) as a monitoring system for the production process

to increase production capacity in Jazzy Souvenir SMEs. This

study uses qualitative methods with research in the form of

program implementation. The implementation of the student

creativity program in the field of science and technology

application was carried out for three months which was divided

into three stages, the first was problem identification and

literature study at partner locations. The next stage is software

design with the team using video conferencing. While the last

stage is socialization, application of tools as well as monitoring

and evaluation at SMEs Jazzy Souvenir. The conclusion that

can be drawn from this research is that to overcome the

obstacles in monitoring the souvenir production process as well

as the difficulty in calculating the number of souvenirs that have

been completed is to use the PROTIM design method

(Production Tracking and Management) as a production process

monitoring system to increase production capacity in MSME

Jazzy Souvenirs. The existence of this innovation and new

technology is very useful for partners in overcoming the

problem of increasing production capacity for Jazzy Souvenir

SME partner employees.

Denish M Chandra, Dikky Setiawan, Muhammad Saka Tauladani, Muhammad Al

Faraby and Harnan Malik Abdullah

Production Tracking and Management for SMEs 1123

KEYWORDS

PROTIM, SMEs, Production Tracking

This work is licensed under a Creative Commons

Attribution-ShareAlike 4.0 International

INTRODUCTION

Micro, small, and medium enterprises or MSMEs have a very vital role in

sustaining economic growth (Putri, 2017). The MSME sector is able to create jobs that

then reduce poverty. In addition to playing a role in development and economic growth,

MSMEs also have a very important contribution to overcome the problem of

unemployment. MSMEs proved to be able to absorb labor (Kristiyanti, 2012). The high

growth rate of MSMEs is a source of employment. So that MSMEs are able to increase

income through high labor absorption rates (Dewi & Utari, 2014). This means that

MSMEs have a strategic role in fighting poverty and unemployment.

The strength of the MSME sector has been proven when Indonesia experienced a

financial crisis in 1997-1998 (Putra, 2016). Only the MSME sector is still growing, even

after the economic crisis the number of MSMEs has not decreased, it continues to

increase (Hafni & Rozali, 2015). UKM Jazzy Souvenir is one of the businesses engaged

in making wedding souvenirs. This SME is located at Jl. Halimun No.29 b, Sawahan,

Kec. Sawahan, Surabaya City. UKM Jazzy Souvenir has many souvenir orders for

weddings. Every month UKM Jazzy Souvenir receives dozens of consumers with each

consumer ordering at least 500 souvenir units. Consumers generally order souvenirs for

wedding souvenirs. Each month has a total production capacity of 5000 souvenir units.

The number of employees of SME Jazzy Souvenir is 15 employees with a division of 5

employees in the sales section in the store and 10 employees in the production unit.

The problems experienced by UKM Jazzy Souvenir in the form of obstacles in

monitoring the souvenir production process and difficulty in calculating the number of

souvenirs that have been completed. Head of SME Jazzy Souvenir, Agnes Candra

explained that during this time she monitored and calculated souvenirs manually by

checking directly into the production room and then taking notes using microsoft excel

software application. Methods for monitoring and calculating this manual way take a long

time and cause double data so that the data becomes biased and inaccurate.

The problem of SME Jazzy Souvenir encourages us to create PROTIM

(Production Tracking and Management) technology which is the right technology in the

form of IoT-based devices or the Internet of Things to overcome the problems

experienced by our partners in monitoring the production of consumer order souvenirs.

PROTIM (Production Tracking and Management) uses the principle of internet

of things or IoT-based website application for production process management that is

integrated directly into the souvenir counting tool directly or in real time. PROTIM

(Production Tracking and Management) uses computerized algorithms so that it is

expected to be able to improve the production process in JAZZY SOUVENIR SMEs so

as to improve service and production time efficiency.

The purpose of this research is to find out the method of designing PROTIM

(Production Tracking and Management) as a production process monitoring system

against increasing production capacity in MSMEs Jazzy Souvenir. To find out the

working mechanism of PROTIM (Production Tracking and Management) as a production

process monitoring system against increasing production capacity in MSMEs Jazzy

Souvenir. To find out the impact of the implementation of PROTIM (Production Tracking

and Management) as a production process monitoring system to increase production

Eduvest – Journal of Universal Studies

Volume 1 Number 10, October 2021

1124 http://eduvest.greenvest.co.id

capacity in MSMEs Jazzy Souvenir.

Manfaat yang diharapkan dari penelitian ini ialah agar dapat memberikan inovasi

dan teknologi baru yang sangat berguna bagi mitra dalam mengatasi masalah peningkatan

kapasitas produksi pada pegawai mitra UKM Jazzy Souvenir.

RESEARCH METHOD

This study uses qualitative methods with research in the form of program

implementation (Hamilton & Finley, 2019). The implementation of the student creativity

program in the field of science and technology application was carried out for three

months which was divided into three stages, the first was problem identification and

literature study at partner locations (Ameyaw & Chan, 2013). The next stage is software

design with the team using video conferencing. While the last stage is socialization,

application of tools as well as monitoring and evaluation at UKM Jazzy Souvenir which

is located at Jl. Halimun No.29b, Sawahan, Kec. Sawahan, Surabaya City.

The implementation phase in the application of the PROTIM system to Jazzy

Souvenir UKM starts from the problem identification phase for Jazzy Souvenir UKM

partners. The next stage is literature study and data collection. Then the stage of preparing

the PROTIM design. Then perform a function test of the tool. If the tool has passed the

function test, socialization and application of the tool will be carried out by partners, then

monitoring and evaluation will be carried out. So that the problem of Jazzy Souvenir

UKM has been successfully resolved so that PROTIM has met the indicators as shown in

Figure 1.

Figure 1. PROTIM Implementation Stage

RESULT AND DISCUSSION

A. Identification of problems

Problem identification is carried out by conducting a direct survey to Jazzy

Souvenir UKM to see the condition of production management carried out so that it can

analyze existing problems. In addition, we also conduct an interview process to confirm

Denish M Chandra, Dikky Setiawan, Muhammad Saka Tauladani, Muhammad Al

Faraby and Harnan Malik Abdullah

Production Tracking and Management for SMEs 1125

the problems that have been analyzed by holding discussions with partners regarding

production process problems to find the right solution by presenting a technology that

suits the needs of Jazzy Souvenir UKM so that it can help solve existing problems. Our

partners really expect an application or software that can be used for monitoring the

production process. Thus, the technology presented in this program is in the form of tool

innovation as well as a monitoring system to determine the production process directly

which is integrated on the website.

B. Design

PROTIM is created by combining connected tools and software into a website. The

PROTIM mockup is shown in the image as in figure 2.

Figure 2. Display of Administrator or Owner Account

In this display, the owner can see two production statuses, namely active and

complete. Active is a production that is still running, the owner can also see the details of

the process such as the name, type of souvenir, quantity, starting work, percentage of the

process, and completion time.

Figure 3. Display Counting Souvenirs

The counting display is used by employees to calculate the number of souvenirs

Eduvest – Journal of Universal Studies

Volume 1 Number 10, October 2021

1126 http://eduvest.greenvest.co.id

that will be included in the production process and souvenirs that will be sent to

consumers.

C. Mechanism of Action

The working mechanism of PROTIM is shown in the system process as shown in

Figures 4 and 5.

Figure 4. PROTIM System Process

Figure 4 PROTIM system process before entering PROTIM features the user must

Jazzy Souvenir.

Figure 5. Block Diagram of the PROTIM Calculator System

Denish M Chandra, Dikky Setiawan, Muhammad Saka Tauladani, Muhammad Al

Faraby and Harnan Malik Abdullah

Production Tracking and Management for SMEs 1127

Figure 5 is a block diagram of the PROTIM tool for the souvenir counter. PROTIM

utilizes ultrasonic sensors to determine the distance of objects in front of the PROTIM

counter, if there are objects through the counter, the sensor will send distance data to the

ESP32. ESP32 receives data from the sensor, if the distance is less than 30 cm then

ESP32 will increase the number of previous calculations and then send the calculated

numerical data to the server to be displayed on the employee monitor.

C. Function Test Tool

The test of the success of the system design and manufacture is carried out through

a tool function test. The function test of the tool is carried out at the Vocational Computer

Laboratory of Brawijaya University by looking at the tracking system, management

system, and web interface system that has been running as desired. An applied study of

the tool system was carried out at Jazzy Souvenir UKM with several trial stages, namely:

1. The function test of the Tracking and Management system is carried out

directly at the location of the Jazzy Souvenir UKM partner by means of a

simulation.

2. Web Interfaces function test is carried out to find out the results of sensor

data processed by ESP32 that can be viewed from the web with appropriate

analysis.

3. The overall system function test is carried out on the tracking and

management system. The overall work test of the tool is carried out to

determine the overall performance of the tool during implementation.

D. Socialization and System Implementation in UKM Jazzy Souvenir

The implementation of the PROTIM system is carried out at partner locations,

namely UKM Jazzy Souvenir on Jl. Halimun No. 29 b, Sawahan Regency, Surabaya City.

Before the system is implemented, partners are given socialization related to an

explanation of system functions and how to operate the system. In addition, a book of

Standard Operating Procedures or SOPs for the PROTIM system was provided. Making

SOP books is useful to facilitate the delivery of information to partners during the system

implementation process related to system operation, system maintenance, as well as

assisting in overcoming troubleshooting on the system when it is used.

E. Monitoring and Evaluation

The monitoring and evaluation stages are carried out to find out and monitor how

effective the Technology Application Student Creativity Program has been. The goal is to

find out the shortcomings of the program so that the authors and partners can make

improvements. The evaluation stage will be carried out by comparing the results before

and after using PROTIM in monitoring the production process at Jazzy Souvenir UKM.

CONCLUSION

The conclusion that can be drawn from this research is that to overcome the

obstacles in monitoring the souvenir production process as well as the difficulty in

calculating the number of souvenirs that have been completed is to use the PROTIM

design method (Production Tracking and Management) as a production process

monitoring system to increase production capacity in MSME Jazzy Souvenirs. The

existence of this innovation and new technology is very useful for partners in overcoming

Eduvest – Journal of Universal Studies

Volume 1 Number 10, October 2021

1128 http://eduvest.greenvest.co.id

the problem of increasing production capacity for Jazzy Souvenir SME partner

employees.

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